Tip #222 - How to Update Lien Information

Quite often, as you update a file, you will get lien information or notifications, such as a “lien letter.” These notices will have an “unconfirmed” lien amount. Subsequently, you  may need to update once the lien amount is confirmed.

After you have entered and saved the Lienor’s information, you will notice that there is a plus (+) sign to the left of the Lienor’s name on the page.

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Although there is an "edit" function on the grid displaying the list of liens, this function will only allow you to edit specific information such as the Lienor’s name. It will not allow you to enter the "Confirmed Gross Amount." This is the sum of the “Confirmed Amount” values for ALL of the liens for that lienor. It may not be obvious that the additions to the Gross Amount are due to a distinct lien or an adjustment to the existing one(s).

Here's How To Enter Confirmed Gross Amount:

1. Click the plus (+) sign to the left of the Lienor’s name, which will display the individual liens for that specific Lienor. 

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2. From this page (grid), click the "action" icon and select the edit function to edit the lien you want to work with. Also, please note that additional liens for the same Lienor are added from this grid.

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3. The updated information is now displayed on the lien page, as appropriate.

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4. Data from the Lien Tracking Page is pushed to the Settlement/Negotiation Page and shown as [Total Outstanding] Liens (see screenshot below). The calculation on the Negotiation/Settlement Page is performed as follows: 

• If there is a “Date Paid” for the record in the lienor table (the outer “Lien Tracking” table), the lien is considered paid in full and adds $0 to the total. 

• If there is no “Date Paid,” but there is a “Negotiated/Final Lien Amount,” then it adds that amount to the total. 

• If there is neither a “Date Paid” nor a “Negotiated/Final Lien Amount,” then it considers the records in the individual lien table (the inner “Lien History” table). If there is a “Confirmed Amount” for an individual lien, it adds that amount to the total; otherwise it adds the “Unconfirmed Amount.”

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Note: The entry for Liens that appear on the Negotiation/Settlement Page, as shown above, is editable on this page. If the amount is edited here, i.e., changed from the amount that is pushed from the Lien Tracking Page, a red exclamation mark will appear to the right of the field displaying the Liens.